SUMMER SLASH
VENDOR PACKET
THE VENUE
VENUE DETAILS Travis County Expo Center is a city-owned facility and is located on the East side of Austin. It’s the home of the Austin Rodeo, The Lonestar Roundup and many other small and large events. It’s similar to a small fairground area with multiple buildings in a large, open area. We will be utilizing the Banquet Hall (market) and the Skyline Club (movies/music/dance). Both areas are indoors and have AC.
All vendors will be in the Banquet Hall. The Hall has a concession area (food and drinks) and an ATM. It’s all on one floor and has multiple areas to load in. More info given in the Load In section.
The Skyline Club is in another building close by (connected to the Arena building). It’s on the 2nd floor and is accessible by stairs and an elevator. This area will have a bar/drinks and popcorn for the movies.
PARKING Parking is free in the lot in front of the Banquet Hall and some parking in the back, next to the Skyline Club.
LIGHTING/SOUND The Hall is well lit and has multiple windows/doors to add to the indoor lighting. We will have DJs playing 80s music during the hours of the market. If you are very sensitive to sound, we can place you away from their area. The music won’t be blasting, but rather for background music. Not a dance party. That’s for later in the Skyline Club!
FOOD/DRINK The concession area in the Hall will be serving food and drinks; including some hot foods and alcohol. No outside food or drinks are allowed per the onsite caterer and TABC rules (no outside alcohol)
LOAD IN/OUT
CHECK IN When you arrive, you will check in with Registration by the front doors. They will give you your wristbands and direct you to where your space is located. We’ll also send vendors a map the week of the show. This is a smaller venue, so it will be easy to find.
The Hall has a large roll up door in the back and sets of doors on each side of the building that you can use for load in/out. Depending on where your space is located will determine which side is best to use. When you check in with Registration they’ll give you more info on where to temporarily park to unload and where to re-park.
LOAD IN: Saturday, 7-10am
No load in will be allowed after 10am and the large loading door will be closed. You’ll still have 1 hour to finish before doors open.
FRIDAY? There is a slight chance that we may be able to load in on Friday. If the venue has not rented out the space on Friday, they may let us. But we won’t know until a few weeks before the event. If so, we’ll let vendors know.
LOAD OUT: Saturday 7-9pm
Once you are done loading out, feel free to enjoy the rest of the show in the Skyline Club. Your wristband will get you in. We’re still working on the live music lineup, so depending on when you finish, you may be able to catch a band. Slash Dance will be after the bands and will close out the event.
Please be aware that there is no security in the parking lot in case you decide to leave merch in your car.
PAYMENT
By purchasing your space, you agree that you have received and agree with the information given in this Vendor Packet. Have any questions? Contact us at info@bloodovertexas.com
PRICES
8x8: $160 (8ft wide x 8ft deep)
10x10: $260 (10ft wide x 10ft deep)
Double Standard: $320 (16ft wide x 8ft deep)
Double Whammy: $520 (20ft wide x 10ft deep)
• Payment is due within 7 days* from your Approval email. If we don’t receive payment (or have made other payment arrangements with you) your space will be released.
* We know that things are tight right now. If you need time to pay or need to pay in installments, let’s talk. We just ask that you are totally committed to showing so we don’t end up with an empty spot at the last minute and a missed chance for others wanting to join.
• Artists will be paying for their space through our website via the SUMMER SLASH STORE. Credit card, PayPal, Apple Pay and Venmo are accepted.
Password: SLASHED26 (case sensitive).
• Once we receive your payment, you’ll receive a receipt via email. The receipt is your confirmation. You won’t receive an additional email from us. Once you get that confirmation receipt, you’re in! We’ll add your name to the FB event page and vendor list on our website within a few days.
PROMO
• In the Summer Slash Store you’ll find the event poster and your “Official Vendor” image to share on social media. Please share the event on all of your socials; as well as, your website if applicable.
• We’ll be posting Vendor Spotlights on our socials using the descriptions you gave and images from the links you provided. If you want specific images for us to use, please email us.
Facebook: Make sure you click “Going” in the SUMMER SLASH FB EVENT PAGE and invite friends.
Instagram: Please follow our new SUMMER SLASH page. We’ll be posting on our main BOT page and here. We created new event pages on Instagram to get more highlighted promo for the events.
SETUP
• Everything must fit within the dimensions of your space. When in doubt, set up your space before hand.
• Vendors are responsible for providing their entire setup (tables, chairs, etc). Table and chair rentals are available from the venue. No tape is allowed to be used on rentals. Vendors are responsible for any damage to the rentals.
• All items, including backdrops, must be free-standing and may not be leaned on or attached (or taped) to the walls. Vendors are responsible for any damage to the venue.
• Pipe and drape will not be provided at this event. You can bring your own backdrop if you want.
RULES & MORE
• Vendors are solely responsible for their own business liabilities, which include, but are not limited to: state and federal tax liabilities; copyright protection or infringement; any legal action taken against them or their workers or volunteers; etc. Blood Over Texas nor Travis County Expo Center shall be held responsible.
• Vendors agree not to sell any bootleg or copyrighted material where they don’t own the copyright. Blood Over Texas nor Travis County Expo Center shall be held responsible.
• Sales of CBD products, pornography, drug paraphernalia, fireworks and guns are prohibited.
• Concealed carry is not allowed at this event.
• No lit candles or any kind of fire is allowed.
• No vaping/smoking allowed indoors.
• No flyering outside your booth is allowed at the event. If you’d like to promote your business, you are welcome to give out flyers and business cards from your booth. Please do not walk around handing out your flyers. There are many vendors who sell similar items and we want to respect everyone’s selling environment.
• Purchasing merch from another vendor at the event and then re-selling it at your booth without their knowledge is prohibited.
• Our Code Of Conduct can be read HERE.
THANK YOU!
Thank you for being a part of the our new Summer Slash event! We’re looking forward to providing a fun INDOOR summer event that is rad for horror fans and our fellow weirdos. We hope this becomes a summer tradition for years to come. Depending on how this one turns out, we may turn it into a weekend event.
As mentioned, feel free to reach out with any questions. We’ll see ya in the summer, fiends!
